What's It For?
LibStaffer helps you schedule people at your desks or for other services.
Click the options to the right to learn more!
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Good to Know
A Schedule is a set of shifts & people who work them.
There will be at least one schedule for each of your service locations-- circulation desk, reference desk, chat reference, etc.
Before you get started with LibStaffer, take a few moments to think about how you're going to use it. For each of the sample scenarios below, you'll need to keep these things in mind:
- People - who will be scheduled?
- Shifts - at what times will they be scheduled?
- Recurrence of shifts - how far into the future will your schedule go?
Here are some things that LibStaffer can be used for:
Service Point Scheduling
- Circulation Desk
- Children's Area Desk
- Computer Lab Staffing
Scheduling Student Assistants
- Circulation Duties
- Overlapping shifts bring together desk, check-in, shelving duties onto one calendar
- Put desk and chat shifts on the same calendar
Do you need to schedule rooms or events? See LibCal instead--try it for free!
Which account type should I use?
Regular users in your system will be librarians, employees, and volunteers who work your desks.
- Regular users can
- View their upcoming shifts & time off
- Request shift swaps
- Accept/Reject swap requests made of them
- Request Time off
- View schedules
Admins in your system are probably people who manage service points or other employees.
- Admins can:
- Do everything regular users can do, plus:
- Create accounts, schedules, and shifts
- Add people to schedules and shifts
- Approve shift swaps and time off
- Change System Settings
- Access Reports
Enable Time Off requesting by defining categories at Admin > Time Off Categories
- Class schedules
- Family leave
- Whatever you need!
Add the shifts that your staff will work: Schedules > your new schedule (choose from drop-box, top right)
Good to know:
- Shifts are the blocks of time that your staff will work
- Many shifts will recur M-F; weekend shifts might be longer but recur each Sat/Sun
- Academic libraries might use for semester/year at a time; public libraries might schedule month-to-month or year-to-year
- Tasks & Notes: shift to-dos; anything put here appears in Home > Upcoming shifts
Do you create a master schedule that's followed from week-to-week, or do you create a new schedule each week? LibStaffer covers you either way!
- Click a single shift to assign staff manually
- Assign shifts manually until you get the hang of it, then let AutoSchedule work its magic!
- If creating a master schedule that will be repeated each week, choose a single "favorite" for each shift--that person will be given that shift each week.
- If a shift has multiple favorites, they are favored alphabetically by auto scheduler
- Hover over crossed out staff to see why you can't assign them
Auto Schedule Tips:
- Click Auto Schedule to auto-assign staff to shifts
- View log if there are unfilled shifts - some people might have time off or are already working elsewhere