This is the "Why Update?" page of the "* Updating to LibGuides v2 (and Going Live!)" guide.
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* Updating to LibGuides v2 (and Going Live!)  

An overview of moving to LibGuides v2, along with an FAQ and instructions on requesting your v2 site.
Last Updated: Mar 14, 2017 URL: http://help.springshare.com/libguides/update Print Guide RSS UpdatesEmail Alerts

Why Update? Print Page
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Why Update? Because LibGuides v2 gives you more.

Have you seen v2 lately? If not, take another look! We promise it's worth it. :)

More Flexibility

More flexibility in what you ask? Pretty much everything, is our answer! ;)

  • Boxes are no longer limited to one content type. For all of you who've wanted to combine links and books in one box, now you can!
  • Reordering is no longer limited to within one box. Move content items around on the page to other boxes as you see fit.
  • Top and Bottom boxes in tabbed-nav allow you to easily have content span across the whole page, while having multiple columns in-between.
  • 2 Navigation options allow you to choose whether you want tabs across the top (tabbed-nav, like v1) or tabs down the left hand side (side-nav).
  • Display as Single Page allows you to do just that: display a multi-page guide as a single page on the public side. So you have the ease of editing multiple pages on the admin side, but can display all content together on the public side. (This could be great for the reports / newsletters we know you all add to your LibGuides systems!)
  • HTML Templates for all pages in your system, so you can manipulate the layout of the whole page, not just boxes in a column, and without using crazy CSS / JavaScript additions!
    • LibGuides customers can create 1 custom template for each type of template.
    • LibGuides CMS customers can create unlimited custom templates.
  • User Permissions for Regular users! (Regular in v2 = Librarian in v1)
    • LibGuides customers can allow Regular users to edit all guides in the system, so you don't have to add them as a guide editor manually on every guide in the system.
    • LibGuides CMS customers can do that and more. Allow Regular users to manage certain aspects of the system, like the Subjects, Tags, and Friendly URLs area or manage the settings for one or more groups...and more.
  • User Profiles only appear on the first page of any guide and are easily deleted if you wish to do so.
    • On subsequent pages, the Add Page function allows you to decide if a profile should appear, and if so, whose profile.
    • The User Profile box type makes it easy to add other profiles to the page / guide.
  • Editor level users (Collaborators in v1) now have it easy!
    • They have a limited account in the system which allows them to be added to multiple guides and use the same login.
    • One password, one URL where they can log in.
    • They cannot create guides, etc. They simply can edit guides where they've been added as a Guide Editor.
    • They can reuse any Asset in the system.
    • They can also be assigned to E-Reserves Courses, so they can help manage the content of an existing course.
  • mSite Builder (Mobile Site Builder in v1)
    • Take advantage of using familiar, LibGuides-like functionality for building your mobile menu.
    • Use the FontAwesome icon library to create icons for your menu items.

More Functionality

There's a whole lot more "new" than the items listed above, too!

  • One Account to Rule Them All... With LibApps, we consolidated your accounts for all v2 systems. (LibGuides, LibAnswers, LibCal, LibSurveys)
    • One login to remember.
    • Access to all v2 systems where you're account has been added.
    • Easily jump between systems using the blue navigation button in the toolbar at the top of the screen.
    • LibApps Dashboard: A new area where you manage your account / profile, which trickles out to all systems.
    • LibApps Admins: A new account level where designated LibApps Admins can manage all accounts for all systems in your subscription, including resetting passwords for your colleagues.
  • Assets - oh, Assets, how we love thee!
    • The Assets area of the system allows you to manage your content items in one place! See what's been added and where and add / modify / delete items right from that screen. (You can still edit them on your guides, too. ;) )
    • When an Asset is removed from a guide, it is not deleted - it remains in your main Assets list, so it's harder to accidentally delete critical (mapped) items. (Items can be deleted from the Assets management area.)
    • LibGuides customers:
      • Admin level users can edit all assets.
      • Regular level users can edit assets they added to the system, and can view / reuse all Assets; if they're added to another user's guide as a Guide Editor, they can edit any assets on that guide.
      • Editor level users can edit Assets they added to the system / any Asset on the guide(s) they're allowed access to, and can view / reuse all Assets.
    • LibGuides CMS customers:
      • Same as above, and...
      • If a Regular level user has the Manage Assets user permission, they can edit all Assets in the system.
  • Database Assets - This special Asset type deserves a section all to itself!
    • Instead of using Links to provide database links, use the Datbase Asset type instead!
    • The fields available are more relevant to database links, including Vendor and Database Type.
    • Assign subjects to databases, to ease filtering.
    • You can assign thumbnail images to these links, which appear to the left of the link, in addition to Resource Icons, which appear to the right.
    • You can assign a Friendly URL to the link which you can use anywhere!
    • These Assets automatically populate the new Databases A-Z page on the public side - no more creating A-Z Database guides!
      • Users can filter by subject, database type, and/or vendor.
      • Mark databases as "Best Bets" - these databases filter to the top of the list when limited to a subject and are labeled as such in the main list.
      • Mark New / Trial databases - these appear at the top of the right hand column and are labeled as such in the main list.
    • Create Widgets (to put anywhere) from your A-Z List items! Filter by subjects, database types, or vendor.
    • During migration, you designate which links to add as Database Assets.
      • If you created your list via Serials Solutions import, you can still use the import function in v2 to update your list.
    • If you're a new site and happen to see this, you can import databases via Serials Solutions or an Excel upload.
  • Box Types - we consolidated the box types a lot, but now offer more variety!
    • The General box type is basically the same as the box types in v1.
    • The User Profile is still its own box type.
    • New box types include:
      • Gallery - display rotating images anywhere in your site
      • Tabbed - no more fiddling with the code from that FAQ - just use this box type!
  • Blogs - Yes, you read that right! Create both system-level and guide level blogs.
  • Previous / Next Buttons - Optional buttons you can add to the bottom of each page of your guide to make moving through the guide that much easier.
  • Better Image Manager functionality:
    • Images in your Personal folder follow you across apps, so you don't have to re-upload images in other systems.
    • A Shared folder, which allows you to share images across all accounts. (Only Admins can add images to the Shared folder.)
  • Better Widgets functionality:
    • The Widgets functionality in v2 is equivalent to the API Utility in v1. It is just named appropriately, since the API Utility is simply a widget builder. ;)
    • You now have more options for widgets, filtering, look & feel, etc.
    • All widgets are protocol-less, which means they'll work on both http and https pages without errors.
  • Better Search:
    • We've totally changed our search platform which allows for adding more functionality.
    • Filter search results by facets, including subjects, tags, guide type, and more.
    • The Search Results page not only displays results for LibGuides, but if you have an associated LibAnswers system, users can easily switch to see results in your LibAnswers system instead!
    • Don't like the traditional layout of search results? No problem! There's a Bento layout option available, too.
  • Sharing / Indexing Restrictions at the System level:
    • Set your whole system to restrict sharing of guides outside of your system.
    • Set your system to not be indexed by search engines (except ours ;).
  • Upload your customization files:
    • For those folks who don't have anywhere to store the CSS or JavaScript files needed for their customization, we have a new area in the system for you!
    • Simply upload your related files, copy the include code, and paste it into the Custom JS / CSS box.
    • This area is meant for files related to LibGuides only; do not upload files here you intend to use in different systems.

Have LibGuides CMS? You get all of the above and this great stuff, too!

  • RESTful, real-time API - this is a true API, where you (or your developer friends) actually build the code to pull data from the system and display it elsewhere.
  • Publishing Workflow
    • Want your guides to go through a review / vetting process before they can be published? Well, you can in v2!
    • Only the Reviewers listed in the Publishing Workflow area can Publish a guide.
    • Other folks put their guide in the Submit for Review status instead, and the Reviewers are notified that there's a guide to review.
  • LTI Tool - LTI stands for Learning Tools Interoperability. it's a standard that lets you easily add content to many different systems using the same tool.
    • Basically, this means that you can put your LibGuides content into any Learning Management System (LMS).
    • LMS = Blackboard, Canvas, Moodle, Sakai, etc.
    • There's even an "Automagic" LTI Tool option that automatically adds your LibGuides content into every course!
  • User Permissions - as mentioned above.
  • Unlimited Templates - as mentioned above.
  • Internal Discussion Boards - talk about your system and/or guides with your colleagues right in your system! There's a system-wide internal discussion board as well as a board for each guide. Super helpful for the publishing workflow process, whether or not you want to turn that particular functionality on!
  • Public Discussion Boards - System-wide and guide level public discussion boards. Talk it up with your patrons!
  • LibWizard - integration of Forms & Surveys:
    • LibWizard allows you to create Forms, Surveys, Quizzes and Assessments. CMS customers get the Forms & Surveys features as part of their CMS subscription. Upgrade to the full version (additional cost) to create Quizzes & Assessments, too!
    • Create as many forms & surveys as you wish and integrate them into your guides using the LibWizard content type!

Whew...that was a lot! Have we convinced you to move to v2 yet? Yes? Fantastic!

Head on over to the Migration Overview tab to get an overview of the process - it's not as scary as it might seem! ;)

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