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This is the "Overview" page of the "Using LibCal Hours (v1)" guide.
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Using LibCal Hours (v1)  

Last Updated: Mar 21, 2015 URL: Print Guide RSS UpdatesEmail Alerts

Overview Print Page

What's It For?

In a nutshell, the LibCal Hours module lets you keep track of, change, and share your library's hours!

Note: Only administrators can access the hours module.

Click the options to the right to learn more!

Before you get started with the LibCal Hours module, take a few moments to think about how you're going to use it. I recommend making three lists:

  • Your libraries, branches, departments, offices, etc.
  • Regular time periods
  • Holidays, in-service days, etc.

Here are some example lists:

Libraries, etc.

  • Main Library
    • Reference Desk
    • 2nd Floor Computer Lab
    • 3rd Floor Computer Lab
    • Archives
  • East Side Library
    • Reference Desk
    • Computer Lab

Regular Time Periods

  • Fall Semester
  • Fall Break
  • Thanksgiving Break
  • Winter Break
  • Winter Semester
  • Finals Week

Holidays, etc.

  • Canada Day
  • Easter Sunday
  • Anzac Day
  • Christmas Day
  • Labor Day
  • Etc.

What are templates and why do they matter?

Chances are that your hours don't vary too much from week to week. Templates save you from having to enter the same hours, over and over again.

Templates are also useful for things like shortened hours over holiday breaks or extended hours during finals week.

What should I create templates for?

Take a look at your lists - your locations, and your time periods. Ignore the holidays for now.

  • Do any locations have the same hours?

    For example, if the Main Library & the East Side Library have the same reference desk hours, you only need to create one template for both.

  • Do any of your time periods have the same hours?

    For example, if the hours for Fall & Spring semester are the same, you can use the same template.

Learn how to
create templates

This part is pretty straight-forward - you've already done the hard part!

Take some time to review your lists, and set up libraries for each of your locations. If you have any departments or services - like the Reference Desk, Archives, the Curriculum Lab, a computer lab - create those as Departments underneath their 'parent' location.

After you've created all your libraries and departments, apply a template to each.

Now it's time to pull out your third list - the Exceptions function in LibCal is perfect for those one day holidays!

You can also use the Exceptions function for the unexpected schedule changes - like having to close early because of inclement weather! 

Learn how to
create exceptions

If you'd like, you can create links to your LibCal site in order to share your hours with your users. 

However, we also have a lot of users who want to incorporate their library hours in other places - their library web page, their LibGuides, etc. 

Check out our Widget & API options and see if they're right for you!

Learn how to
share your hours


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